LEGAL

PRIVACY POLICY

1. Introduction

Gilson Hunting Safaris respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect information when you visit our website, submit an enquiry, communicate with us or book a safari.

We process personal information in accordance with applicable South African privacy laws, including the Protection of Personal Information Act 4 of 2013.

2. Information We Collect

We may collect information such as:

• your name;

• email address;

• telephone number;

• country of residence;

• preferred destination, species and travel dates;

• information included in your enquiry or correspondence;

• passport, travel, firearm or permit information where required for a confirmed booking;

• payment and invoice information; and

• basic website information such as your browser, device and pages visited.

We only collect information that is reasonably necessary to respond to your enquiry or arrange your safari.

3. How We Use Your Information

We may use your information to:

• respond to enquiries;

• prepare quotations and safari proposals;

• arrange bookings, accommodation, transport, permits and hunting services;

• communicate important travel and booking information;

• process payments and maintain business records;

• manage safety, emergency or legal requirements;

• improve our website and services; and

• send marketing communications where you have agreed to receive them.

4. Sharing Your Information

We do not sell your personal information.

We may share relevant information with trusted third parties where necessary to arrange or deliver your safari, including:

• professional hunters and concession operators;

• accommodation and transport providers;

• permit and firearm service providers;

• payment providers;

• trophy preparation and shipping providers;

• professional advisers; and

• government, conservation or licensing authorities where required.

We only share information that is reasonably necessary for the relevant service.

5. International Transfers

Because Gilson Hunting Safaris works with international clients and safari operators in different African countries, your information may be shared or processed outside South Africa where necessary to arrange your safari.

We take reasonable steps to ensure that your information is handled securely and only for the intended purpose.

6. Cookies and Website Information

Our website may use cookies or similar tools to support website functionality, understand how visitors use the site and improve performance.

You can manage or disable cookies through your browser settings.

7. Information Security

We take reasonable steps to protect personal information against loss, misuse, unauthorised access or disclosure.

However, no website, email service or electronic transmission can be guaranteed to be completely secure.

8. How Long We Keep Information

We keep personal information only for as long as reasonably necessary to:

• respond to enquiries;

• manage safari bookings;

• meet legal, tax and record-keeping requirements; and

• resolve disputes or claims.

When information is no longer required, we will delete, destroy or securely archive it where appropriate.

9. Your Rights

You may request that we:

• confirm whether we hold personal information about you;

• provide access to your information;

• correct inaccurate information;

• delete information where legally permitted;

• stop using your information for direct marketing; or

• explain how your information has been used.

We may need to verify your identity before processing a request.

10. Third-Party Links

Our website may contain links to third-party websites or platforms.

Gilson Hunting Safaris is not responsible for the privacy practices or content of those third parties.

11. Changes to This Policy

We may update this Privacy Policy when our business practices or legal requirements change.

The latest version will always be published on this page.

Photographs and Media

Photographs and video recordings may be taken during your safari. Gilson Hunting Safaris may use this media on its website, social media channels and other promotional materials.

Please notify us in writing before or during your safari if you do not want photographs or videos in which you are identifiable to be used for promotional purposes. We will take reasonable steps to respect your request.

You may also request that we stop using your identifiable image in future promotional material. This may not require the withdrawal of material that was lawfully published, printed or distributed before we received your request.